Employee Tracking System project is to ease the people and the time involved to process of employee submission to the client, timesheet , raise invoice to the client and the maintain invoice and also to maintain the expenses, payment for each of the employee’s.

IT Service consultancy companies has their employees engaged in software development projects within the company and the employees engaged in software development projects under various clients. And most of these companies’ employees tracking system are still paper based, wherein every week the employees send out the time sheet through fax or mail and the companies HR department collects or receives the Fax or mail and then send out an Invoice to clients for the bill payments. This process is time consuming and more manual hours to track the Time sheet submission, Invoice to clients and payments.

Companies HR department and Accounts department spend more time in collecting payments, verifying the expenses, generating reports.

Aim of Employee Tracking project to automate the complete process of employee time sheet submission to generating reports.

This project contains modules defined with respect to the users using the system. This project is mainly split into multiple modules and has a central database where all the data would be stored.

Following are the modules

1. Automated Employee timesheet:

• Submit, by week, fortnight, month or other period.
• Calculate costs, fees and inter-departmental charges using rules for employees, roles, departments, projects, clients, companies, etc.
• Route timesheets for authorization, with conditional additional authorizations.
• Link Timesheets to Attendance Forms to record start, end, and absent times.
• Submit and authorize timesheets

2. Attendance sheet

• Link Attendance Forms with Timesheets to record start and end times for working days. Optionally provide additional entry fields for absent times (break or meal times).
• Determine non-social or overtime hours.
• Ensure break time reporting to meet statutory regulations.

3. Employee Billing

• Invoices based on time and materials accumulated from timesheets and expense forms
• 'Fixed price' invoices based on dates or Project/Task milestones
• Period invoices based on Annual, Monthly, Accounting or Timesheet Periods
• Ad-hoc invoices for payment in advance with the option of subsequent allocation of Work in Progress
• Ad-hoc Credit Notes
• Full or partial Invoice Reversals (with release of Work in Progress)
• Multiple billing for automated Work in Progress billing

4. Employee Expenses

• Configure expense forms to meet the particular requirements and business rules of your own organization.
• Manage travel requests, advances, expense forms, and credit card statements.
• Devise your own rules for authorization and review, including additional conditional steps based on expense types, and document values.

5. Database design & Interface for modules and database

6. Resource Maintenance

• • One of the greatest benefits of a Professional Services Automation system lies in the assistance it provides in optimizing the deployment of resources. The right Employees, with the right skills, must be matched to the needs of each Project and Task.